VIRTUAL OFFICE

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The virtual office is the service for entrepreneurs, companies and freelancers offered by Business Centres that has the following objectives objective to minimise the cost of infrastructure in the development of the activity through the company's tax and administrative domiciliation. It is therefore an intangible place, where business tasks are carried out as if it were a physical office.

MAIN FEATURES

1. Having a business addressl that will bring prestige to your company.
2. Offering a professional image.
3. Expand to new marketsvirtual office: a virtual office makes it easier to set up in other regions or countries.
4. Establish temporarily or permanently.
5. Get flexibility because with a virtual office no one will notice that you have taken time off or moved to another location.

MAIN SERVICES:

• Fiscal, legal and commercial domiciliation of companies
• Reception and custody of customer correspondence and parcels.
• Use of meeting rooms, offices or workstations for clients who require them.
• Call forwarding or virtual secretary.

A virtual office is the ideal option for:

• Self-employed or freelancers. They work from home and need a business address. In this way, they avoid giving out their home address and offer a neat and professional image.
• Start-ups. They need a registered office, a tax domicile and a professional domicile.
• Multinationals. And large corporations or companies in international expansion that want to have branches in different locations.
• Online business that need to have a registered office.

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A virtual office is a service offered by specialised companies that provides a business address, reception and mail handling services, telephone answering and in some cases meeting rooms, without the need for a physical presence at the address location. This type of service is especially useful for those entrepreneurs who work remotely, from home or elsewhere, and do not wish to invest in a physical office, but still wish to have a professional presence and establish a business address. In addition, virtual offices are often cheaper than a physical office, as the cost of renting space and hiring staff is divided among several users.

Among the advantages of having a virtual office for an entrepreneur are the following:

1. Cost reduction: By not having to invest in physical space and reception staff, significant cost savings are made.
2. Professional image: Having a business address and reception and telephone answering services helps to give the business a more professional and serious image.
3. Flexibility: By not having a physical space, there is greater flexibility to work from anywhere and to set working hours.
4. Access to meeting rooms: Some virtual office services also include access to meeting rooms, allowing face-to-face meetings with clients or partners in a professional space.
5. Saving time: By having reception and mail handling services, you save time on administrative tasks and can focus more time on business development.

When selecting a virtual office, it is important to consider aspects such as location, services offered, price and the reputation of the service provider. It is also advisable to visit the premises or request a free trial before making a decision.

Services offered by a virtual office

Virtual offices offer a wide range of services, which vary according to the service provider and the client's needs.

Some of the services typically offered include:

1. Fiscal and commercial domiciliation: Virtual offices provide a business and tax address for the company, allowing them to register their company and receive correspondence.
2. Reception and call handling services: Virtual offices often offer inbound and call handling services, so that companies can receive calls and messages in a professional and personalised manner.
3. Mail and courier services: Businesses can use the virtual office mailing address as their postal address and receive parcels and important documents.
4. Rental of meeting rooms: Virtual offices often have meeting rooms available for rent by the hour or day, allowing companies to have a professional space to meet with clients or business partners.
5. Administrative support services: Some virtual offices offer administrative support services, such as invoice management, accounting and document management.
6. Technology and communications services: Virtual offices often offer technology and communications services, such as high-speed Internet access, fax and scanning services, and online conferencing solutions.
7. Access to coworking spaces: Some virtual offices also offer access to coworking spaces, allowing companies to have a place to work and collaborate with other professionals.

It is important to note that each virtual office service provider will offer different services and plans, so it is important to carefully assess the needs of your company and choose the service provider that best suits your needs.

Advantages of virtual offices to internationalise a company

Virtual offices can be a very useful tool for companies that want to internationalise for a number of reasons:

1. Presence in different places: A company that is expanding its operations to different countries or regions can use a virtual office to have a physical presence in those locations without having to open a full office. This would allow it to establish local contacts and develop its business more effectively.
2. Cost savings: Virtual offices are usually cheaper than renting a physical office, as they do not require a full physical space. In addition, the company will not have to invest in furniture, equipment or cleaning services, as these services are usually included in the monthly fee.
3. Flexibility: Virtual offices offer great flexibility in terms of usage. The company can choose the services it needs and pay only for them. In addition, there are no long-term contracts, allowing the company to easily change plans if its needs change.
4. Professional services: Virtual offices often offer professional services such as call and mail reception, diary and booking management, and administrative assistance, which can be very useful for a company that is expanding into new markets and does not have a full administrative team.
5. Improving corporate image: Having a business address and a professional telephone line can improve the company's image and increase the confidence of potential customers. This can be especially important for a company that is expanding into new markets and does not yet have an established physical presence.

In summary, virtual offices can be a very useful tool for a company that is looking to expand internationally, as they offer a physical presence in different locations, cost savings, flexibility, professional services and improved corporate image.

How to negotiate the fees for a virtual office?

Here are some tips for negotiating virtual office fees:

1. Research market prices: Before you start negotiating, make sure you know the average prices of virtual offices in your area. This will give you a clear idea of what is considered fair and competitive.
2. Compare offers: If you have several virtual office options, compare their offers and services in order to be able to negotiate with full knowledge of the facts. Evaluate the services they offer, such as telephone answering, company domiciliation, meeting rooms, etc.
3. Be clear about your needs: Make sure you clearly explain which services you need and which you don't, so that you can get an offer tailored to your needs and don't overpay for services you won't use.
4. Ask for offers and discounts: Many virtual offices offer discounts and promotions to their clients, especially for long-term contracts. Don't hesitate to ask about these offers and ask for them to suit your needs.
5. Negotiate the price: Once you have all the information and have decided which option is best for you, it's time to negotiate the price. Be honest about your budget and don't be afraid to ask for a discount or a personalised offer.

Remember that, while negotiation is important, you should also consider the quality of the service you are being offered and not just focus on price.