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Implementation plan. Gantt Chart or Bar Chart

IMPLEMENTATION PLAN. GANTT CHART OR BAR CHART

Accelerate your business with these expert tips on "Implementation Plan. Gantt Chart or Bar Chart". Analyse and discover this TIP!

Your company's Implementation Plan, using the Gantt Chart, is a very useful tool to guide the actions to be taken in your company at the end of the acceleration programme.

When you finish the programme, it will be your roadmap that will guide you to achieve the acceleration of your business.

During the acceleration programme, you will identify the actions needed to drive your business forward with the help of the "deliverables" (+) We will be providing you with a list of the critical and vital points of your company in each strategic area. 

In each deliverable We have chosen very important questions that will help you to reflect and identify activities needed to boost your business, actions that you should implement at some point after the programme, but never during the programme.

It is very important that during the programme do not try to execute any of these activities and that you spend all your time reflecting on each question, and writing on each deliverable in order to share it with experts, mentors and receive the feedback that will make you improve.

During the programme, it is important to identify the activities that have already been carried out and to assign a start date, duration and person in charge to those that are still to be carried out. Each deliverable (+) will help you review your business comprehensively and from different angles to discover improvements and actions to be taken and added to your action plan. 

At the end of the programme, you will have all the pending actions, you will be able to prioritise them and plan them in time to be able to execute the action plan that will lead you to accelerate your business to be successful.

At the end of the programme we will ask you to provide us with an implementation plan in Excel, with all the actions ordered, with a maximum of 10 pages according to the following model (see+). (This link leads to a read-only file, during the programme we will provide you with the editable file).

It uses the artificial intelligence (see+ TIP) to create your action plan

Action plan made with the help of artificial intelligence

Imagine you have a document detailing a plan for bringing a new product to market. You want to identify all the actions that need to be taken to execute that plan effectively.

  1. Log in to the platform where the artificial intelligence is available.
  2. Write the request to the artificial intelligence, for example: "Please identify all actions to be taken to execute the plan detailed in this document on the launch of a new product".
  3. Attach the document containing the plan detailed in the message to the artificial intelligence.
  4. It waits for the artificial intelligence to process the information and generate a response.
  5. Review the response of the artificial intelligence and verify that it identifies all actions necessary to execute the detailed plan.
  6. If the answer is unclear or if information is missing, you can ask the artificial intelligence to provide more details or to clarify what is unclear.
  7. If the response is satisfactory, you can use it as a basis for developing a detailed and effective action plan to bring your new product to market.

Practical example of how you can use artificial intelligence to create a Gantt chart for the creation of a new company with columns for "Actions", "Start date", "End date", "Duration", "Budget" and "Responsible":

  • User: Hello, artificial intelligence. I would like to create a Gantt chart for the creation of a new company, could you help me?
  • Artificial intelligence: Of course! Could you give me more details about the actions that are part of the process of setting up the company?
  • User: Of course. Here are the actions we have identified: Market research, Business plan, Company registration, Recruitment, Website creation and Company launch.
  • Artificial intelligence: Could you please provide me with the expected start date for each action and the estimated duration?
  • User: Of course. The market research will start on 1 May 2023 and will last 14 days. The business plan will start on 15 May 2023 and will last 21 days. Company registration will start on 5 June 2023 and will last 7 days. Recruitment of staff will start on 13 June 2023 and will last 28 days. Website creation will start on 12 July 2023 and last 21 days. The launch of the company is scheduled for 3 August 2023 and will last 7 days.
  • Artificial intelligence: Would you like to add the "Budget" and "Responsible" columns to the table as well?
  • User: Yes, please.
  • Artificial intelligence: OK, here is the table I have created for you:

Actions

Start date

Completion date

Duration

Budget

Responsible

Market research

01/05/2023

14/05/2023

14 days

$5,000

Ana

Business plan

15/05/2023

04/06/2023

21 days

$7,000

John

Company registration

05/06/2023

12/06/2023

7 days

$2,000

Ana

Recruitment of staff

13/06/2023

11/07/2023

28 days

$15,000

Carlos

Creation of the website

12/07/2023

02/08/2023

21 days

$10,000

Laura

Launch of the company

03/08/2023

10/08/2023

7 days

$5,000

John

To bring this information into Excel, simply copy the table and paste it into a blank Excel spreadsheet.

You can then adjust the format of the table to suit your needs and create a Gantt chart using the "Actions", "Start date", "Duration" and "Responsible" columns. You can use the "Budget" column to track

THE FOLLOWING ARE SOME KEY ELEMENTS TO CONSIDER WHEN CREATING AN IMPLEMENTATION PLAN FOR A NEW COMPANY

  • Definition of roles and responsibilities: It is important to define who will be responsible for executing each task in the action plan, to ensure that every aspect of the plan is covered and that there is no duplication of effort.
  • Establishment of a timetable: Creating a detailed timeline that identifies deadlines and deadlines for each task is essential to keep the plan on track.
  • Resource allocation: It is important to identify the resources needed to carry out each action in the implementation plan, including staff, tools and budget.
  • Communication: Clear and effective communication with everyone involved is essential to ensure that the whole team is on the same page and working towards the same goals.
  • Evaluation and adjustment: It is important to monitor and evaluate the progress of the implementation plan and make adjustments if necessary. Market and conditions can change, so it is important to be flexible and be prepared to make changes to the plan if necessary.

In this deliverable you must identify and detail the main activities necessary to carry out and materialise your business project, accelerate it along the shortest route and not get lost. This document is the last one, as you have previously had to complete all the other sprints that we have been proposing in the acceleration programme.

There are many tools to represent an action plan in a project. One of the most commonly used is the Gantt Chart or Bar Chart. It is a simple graph that allows visualising the distribution of tasks over time.

WHAT IS THE GANTT CHART?

There are many tools to represent an action plan for the start-up of a new enterprise. One of the most commonly used is the Gantt Chart or Bar Chart. It is a simple graph that allows visualising the distribution of tasks over time.

In this deliverable document you should identify and detail the main activities necessary to carry out and materialise your business project, accelerate it with the shortest path and not get lost. This document is the last one, as you have previously had to do all the other sprints that we have been proposing in the acceleration programme.

IN ESSENCE, THIS TASK DIAGRAM PROPOSES A TABLE MADE UP OF ROWS AND COLUMNS.

The rows represent the activities or tasks and the columns represent the different time periods for their execution. Using this diagram, the entrepreneurial team commits itself to carry out the main activities to develop the project by marking and identifying, for each activity or task, the cells corresponding to the time when they will be carried out, distributed mainly by months. In each row, a bar is then displayed that facilitates the location of the different activities or tasks in time.

Through this type of diagrams, it is possible to show the time sequence, which will be followed to carry out the main actions for the first months of activity of the future company. The temporal development of dates can be divided into months and quarters and, in the breakdown of the main activities to be taken into account, these can be grouped by areas, for example: constitution of the company, marketing actions, organisation and team, decisions or operative actions and even the person in charge and the budget assigned to carry them out can be incorporated.

A Gantt chart is a type of bar chart used to visualise and plan projects. It shows the sequence of tasks, the time frame and the resources allocated to each task. The chart is horizontal and each task is represented as a bar extending over time. The bars can have different colours or patterns to represent different aspects of the project. The Gantt chart is useful for entrepreneurs as it allows them to plan, monitor and control the creation of the business. It is also useful for communicating and sharing the plan of action with the entire promotion team (+).

STEPS TO CREATE YOUR GANTT CHART:

Some practical tips for you to use to effectively complete your project's Gantt chart:

  • Clearly define the tasks (+): make sure you have a detailed list of all the tasks to be carried out in the project. 
  • Establish a logical order: organise the tasks in the order in which they should be completed and make the diagram reflect that order.
  • Allocate realistic timeframes: Make sure to assign realistic times for each task and adjust the Gantt chart accordingly.
  • Allocate resources: Identify the resources needed for each task and make sure to allocate them in the Gantt chart.
  • Regularly update the diagram: Be sure to update the Gantt chart regularly to reflect the actual progress of the project.
  • Use colours and patterns: uses different colours and patterns to represent different aspects of the project in the Gantt chart.
  • Share the diagram: share the Gantt chart with other team members, to keep them informed about the progress of the project and to identify tasks that need to be executed.
  • Evaluate the implementation of your project: analyses deviations, blocking tasks.

WHAT IS THE GANTT CHART LIKE?

The rows represent the activities or tasks and the columns represent the different time periods for their execution. Using this diagram, the entrepreneurial team commits itself to carry out the main activities to develop the project by marking and identifying, for each activity or task, the cells corresponding to the time when they will be carried out, distributed mainly by months. In each row, a bar is then displayed that facilitates the location of the different activities or tasks in time.

Through this type of diagrams, it is possible to show the time sequence, which will be followed to carry out the main actions for the first months of activity of the future enterprise. The timing of dates can be divided into months and quarters and, in the breakdown of the main activities to be taken into account, these can be grouped by areas, for example: The constitution of the company, marketing actions, organisation and equipment, operational decisions or actions, and even the person in charge and the budget allocated to carry them out can be included.

EXAMPLE OF A LIST OF SOME OF THE ACTIONS THAT AN ENTREPRENEUR MIGHT CONSIDER TAKING IN ORDER TO START A NEW BUSINESS: 

SPRINT 1. BUSINESS MODEL
CREATION OF THE BUSINESS MODEL (+)
  • Market research to identify business opportunities and market needs.
  • Definition of the company's value proposition and its differentiation from the competition.
  • Target audience identification and market segmentation.
  • Identify the customer segment: It is necessary to determine which customer segment is targeted by the product or service offered.
  • Define the value proposition: Once the customer segment has been identified, it is important to define the value proposition, i.e. what makes the product or service attractive to that customer segment.
  • Identify distribution channels: It is necessary to determine the distribution channels through which the product or service will be brought to the customer segment.
  • Identify revenues: The sources of income for the enterprise should be identified.
  • Identify key resources: The key resources needed to implement the business model should be identified.
  • Identify key activities: It is necessary to identify the key activities that need to be carried out in order to implement the business model.
  • Identify key partners: Key partners that can help the company to realise its business model should be identified.
  • Identify costs: It is necessary to identify the costs associated with the business model.
MODEL VALIDATION (+)
  • Define the business model assumptions.
  • Identify and segment the target market.
  • Conduct market research.
  • Identify and validate customer needs.
  • Identify and analyse the competition.
  • Validate the value proposition with potential customers.
  • Carry out proofs of concept with potential customers.
  • Define and validate sales and distribution channels.
  • Analyse the costs associated with the creation of the product or service.
  • Define and validate the prices of the product or service.
  • Validate the marketing strategy.
  • Validate customer acquisition strategy.
  • Conduct pilot tests.
  • Analyse and measure the results obtained.
  • Adjust the business model according to the results obtained. (pivot+).
  • Be clear about market adjustment.
SPRINT 2. FEASIBILITY
ECONOMIC VIABILITY (+)
  • Identify the target market and determine the potential demand for your product or service.
  • Conduct a competitor analysis and assess the prices and profit margins they offer.
  • Estimate the initial and ongoing costs of production, promotion, distribution and sales of your product or service.
  • Establish an expenditure budget and forecast projected income for the first few years.
  • Estimate cash flow for the first 18 months.
  • Validate the selling price in the market, position the price vis-à-vis the competition.
  • Estimate the direct margin.
  • Calculate the necessary funding.
  • Apply bootstropping to reduce funding requirements.
  • Calculate the break-even point.
  • Assess the long-term profitability of the investment and determine the timeframe for recouping the investment.
  • Identify the critical points of the business and the most likely scenarios that could affect the economic viability of the project.
  • Define key performance indicators and set long-term financial targets.
  • Implement a cost and expense control system to optimise resources and minimise economic risks.
  • Design a contingency plan to deal with crisis or emergency situations that may affect the business.
LEGAL FEASIBILITY (+)
  • Selection of the most appropriate legal form for the company and its registration.
  • Obtaining the necessary permits and licences for the business activity.
  • Identify the most appropriate legal structure for the company (public limited company, limited liability company, etc.).
  • Register the company in the relevant Commercial Register.
  • Obtain a tax identification number (NIF) for the company.
  • Apply for permits and licences necessary to operate in the sector in which the activity is carried out.
  • Comply with all necessary tax and fiscal obligations, such as paying taxes and filing tax returns.
  • Draw up an employment contract for employees and take into account current labour legislation.
  • Protect the company's intellectual property, such as patents, trademarks, copyrights, etc.
  • Take into account personal data protection regulations and the Law on Information Society Services and Electronic Commerce.
TECHNICAL FEASIBILITY OF THE SOLUTION
  • Define the technical requirements of the solution.
  • Conduct a technical feasibility analysis to determine whether the solution is technically feasible.
  • Select the right technology to implement the solution.
  • Identify the tools and platforms necessary for the implementation of the solution.
  • Design the architecture of the solution.
  • Develop a test plan to ensure the quality of the solution.
  • Identify and mitigate technical risks associated with the implementation of the solution.
  • Establish a long-term maintenance and upgrade plan for the solution.
  • Perform load and performance testing to ensure that the solution can support the expected number of users.
  • Verify that the solution complies with applicable technical standards and regulations.
INNOVATION PLAN (+).
TECHNOLOGICAL DEVELOPMENT PLAN.
SPRINT 3. SALES
MARKETING PLAN (+) 
  • Market research: analyse the company's target market and detect trends, demands, competitors, unmet needs, among other relevant aspects.
  • Definition of objectives: set clear and measurable objectives based on the market research. Objectives should be specific, measurable, achievable, relevant and time-bound.
  • Identification of the target audience: identify and segment the market in order to know in detail the characteristics of the potential customers to be targeted by the company.
  • Definition of the value proposition: establish a clear and differentiated value proposition for potential customers, reflecting the benefits they will derive from purchasing the company's products or services.
  • Channel selection: choose the most appropriate communication channels to reach the target audience. Channels can be online and offline, and should be selected according to the characteristics of the target audience.
  • Definition of the budget: establish a budget for the marketing plan, including costs for advertising, public relations, promotions, events, among other relevant aspects.
  • Action planning: plan the actions to be carried out to achieve the established objectives, establishing a timetable for implementation, allocation of responsibilities and budget.
  • Measuring results: measure and analyse the results obtained in order to know whether the set objectives are being achieved and to make adjustments to the marketing plan if necessary.
  • Competition monitoring: monitor competitors' actions to detect opportunities and threats that may affect the company's marketing plan.
  • Continuous assessment: continuous evaluation of the marketing plan in order to make adjustments and improvements to achieve better results and adapt to market changes.
SALES PLAN
  • Define the target audience and the market segment you want to reach.
  • Create a unique and differentiating value proposition that meets the needs of potential customers.
  • Designing the corporate identity and image of the company.
  • Create a website and/or online shop that conveys the company's image and value proposition.
  • Identify and select the most appropriate sales channels for the target audience, such as social networks, Marketplace, physical shop, among others.
  • Define the pricing strategy and expected profit margins.
  • Create and/or select the products and services to be offered to customers.
  • Develop a marketing and promotion strategy to raise awareness of the company and attract the first customers.
  • To create a sales and customer service structure, which allows us to attend to customer needs and queries efficiently and effectively.
  • Establish the sales, inventory and invoicing management processes and systems necessary to carry out the commercial activity.
  • Getting first customers (early adopters).
  • Optimise the conversion funnel.
  • Be clear about the engine of growth.
GROWTH PLAN
  • Assess the target market and growth opportunities.
  • Identify the company's resources and capabilities and how they can be used to drive growth.
  • Develop a clear and detailed growth strategy.
  • Identify possible obstacles and risks associated with the growth strategy. Bottlenecks.
  • Develop a detailed budget to support planned growth.
  • Identify and evaluate possible sources of funding for growth, such as investors or bank loans.
  • Set specific and measurable goals and objectives for growth.
  • Develop contingency plans to address any potential problems or risks.
  • Evaluate results periodically and make adjustments as necessary to ensure the success of the growth plan.
INTERNATIONALISATION PLAN (+)
  • Research potential markets: conduct market research to identify the countries that offer the greatest business opportunities, taking into account factors such as competition, demand, regulatory requirements, tariffs and taxes, among others.
  • Analyse risks and opportunities: assess the risks and opportunities that each potential market may present, taking into account factors such as political stability, economic situation, exchange rate risk, cultural barriers, rules and regulations, among others.
  • Set clear objectives: define clear and realistic objectives for the internationalisation plan, taking into account factors such as budget, timeframe and growth expectations.
  • Design an action plan: design a detailed action plan including all activities necessary for the international expansion of the company, such as the selection of a local partner, the registration of the company in the target country, the development of a marketing strategy and the recruitment of local staff.
  • Assessing competence: conduct an analysis of local competition in the target market and determine how the company can differentiate itself and stand out from the crowd.
  • Analyse financial viability: analyse the financial feasibility of the internationalisation plan, considering expansion costs, the budget for market research, marketing and advertising expenses, among others.
  • Establish a working team: establish a team that is committed to the international expansion of the company, and has the skills and knowledge necessary to carry out the plan.
  • Conduct pilot tests: pilot testing the feasibility of the internationalisation plan, before making a significant investment in the target market.
  • Monitor and adapt the plan: constantly monitor the results of the internationalisation plan and adapt it as necessary to ensure the success of the company's international expansion.
SPRINT 4. FINANCING
ACCESS TO PUBLIC ADMINISTRATION FUNDING (+)
  • Identify the different types of public funding available for start-ups.
  • Review the requirements and eligibility criteria for each type of public funding.
  • Prepare the necessary documentation to apply for public funding, such as business plan, budget, sales forecast and financial statements.
  • Seek expert advice to assist in the preparation of the documentation and the submission of the application.
  • Submit the application by the deadline and meet all the requirements.
  • Prepare a clear and concise presentation of the business proposal for the assessment of public funders.
  • Maintain constant monitoring of the status of the application and respond to queries from the public administration in a timely manner.
  • Continuous assessment of the company's performance to maintain eligibility for public funding and maximise the company's profit.
ACCESS TO BANK FINANCING (+)
  • Research and compare the different financing options offered by banks for new entrepreneurs.
  • Prepare a sound business plan including detailed project description, market research, financial analysis and projections.
  • Carry out an analysis of the project's payment and debt capacity to determine the amount of financing needed.
  • Prepare a clear and concise presentation of the project and business plan to present to the bank.
  • Identify the bank or financial institution that best suits the needs of the project and offers the best financing conditions.
  • Comply with all the requirements and documentation necessary to submit the application for funding.
  • Negotiate financing terms with the bank, including the term, interest rate, collateral requirements and associated fees.
  • Constantly monitor the funding application process and comply with all obligations set out in the contract.
  • Use the financial resources obtained responsibly and meet payments according to the agreed terms.
  • Establish a relationship of trust and transparency with the bank or financial institution for future projects and financing needs.
ACCESS TO INVESTORS. INVESTOR DECK (+)
  • Prepare a compelling company presentation that highlights the value proposition, founding team, market opportunity, business strategy and revenue model. Investor deck.
  • Identify potential investors through networking, networking events and investment platforms.
  • Research potential investors to understand their areas of interest, investment strategies and selection criteria.
  • Request a meeting with potential investors to present the company and discuss the investment opportunity.
  • Prepare a sound negotiation strategy that includes the terms of the investment, such as the percentage of equity to be offered in exchange for the investment, the valuation of the company, the obligations and rights of the investors and founders, among others.
  • Provide a detailed business plan and financial projections to support the investment proposal.
  • Establish a monitoring and reporting plan to keep investors informed about the progress of the company and the return on their investment.
  • Establish a clear investment contract that defines the obligations and responsibilities of both parties, such as exit terms and investor protection clauses. Partners' agreement
  • Ensure compliance with legal and regulatory requirements necessary for the investment, such as the issuance of shares or financial instruments and the approval of the relevant regulatory bodies.
  • Maintain a positive relationship with investors over the long term, maintaining open and transparent communication and working together to achieve the company's objectives.
SPRINT 5. STRATEGY AND IMPLEMENTATION
STRATEGIC PLAN (+)
  • Define the mission and vision of the entrepreneur and the company.
  • Analysing the environment and competition through SWOT analysis.
  • Identify the short, medium and long-term objectives of the company.
  • Identify the resources needed to achieve the company's objectives.
  • Define the company's marketing strategy.
  • Establish action plans to implement the marketing strategy.
  • Establish the company's budget and forecast income and expenditure.
  • Define metrics to measure the success of the company.
  • Establish timelines for the implementation of the strategy and the objectives to be achieved.
HUMAN RESOURCES (+)
  • Define the organisational structure of the company.
  • Define positions required.
  • Sizing the workforce.
  • Selection, attraction, training.
  • Establish action plans for human resources management.
  • Motivation.
  • Identify potential risks and establish contingency plans.

Implementation and start-up plan (see+ Excel template). It includes all the activities described above, in each of the sections. 

BUSINESS PLAN (+)
Diagrama

In this deliverable document you must identify and detail all the tasks necessary to carry out and materialise your business project, in order to find the shortest route, not to get lost and to accelerate. This document is the last one, as you have previously had to complete all the other sprint that we have been proposing in the acceleration programme.

IMPLEMENTATION PLAN. BY WAY OF EXAMPLE FOR SETTING UP A SHOP
  • Define the company's objectives and develop an overall strategy.
  • Identify the necessary resources (human, financial, technological, etc.) to start up the company.
  • Selecting and negotiating the rental or purchase of premises.
  • Designing the company's space and furnishings.
  • Fit out the premises according to the needs of the company.
  • Recruiting and training employees.
  • Establish and negotiate suppliers and supplier agreements.
  • Configure the computer and communications network.
  • Implement the software and applications necessary for the management of the company.
  • Develop and configure the company's website and social networks.
  • Establish the company's security and privacy policies.
  • Establish the processes and procedures necessary for the correct functioning of the company.
  • Plan and execute an advertising and marketing campaign to launch the company.
  • Establish prices and sales policies for products or services.
  • Define customer service and after-sales support processes.
  • Establish the necessary distribution and logistical arrangements.
  • Establish the company's billing and collection procedures.
  • Test and verify the correct functioning of all systems and processes.
  • Launch and open the company to the public.
  • Monitor the performance of the company and make adjustments as necessary.

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Jaime Cavero

Presidente de la Aceleradora mentorDay. Inversor en startups e impulsor de nuevas empresas a través de Dyrecto, DreaperB1 y mentorDay.
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