EXPORT DOCUMENTS

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When we are sending our products to a foreign country it is essential to ensure that all transport eventualities are covered.. In addition, the traceability of the commercial process must be ensured and, to this end, it is necessary to DOCUMENT transactions.

At the time The documentation required for exporting involves certain factors such as the exported productIt is essential that when exporting, the exporting country, the target market, the means of transport to be used, the legislation of the destination market and the conditions of sale are taken into account. It is essential that when an export is to be made all these factors are taken into account and, as a consequence, the documentation applicable in each case.

The documentation that may be required can be very extensive depending on some of the conditions mentioned above and, in addition, other special characteristics such as the political and financial risks of the country to which you want to export, the customs legislations of the country of origin and destination, trade agreements, etc. In this sense, exporting to an EU member state is not the same as exporting to an African country in a conflict situation. The documentation required will obviously be very different.

What documentation is required to export, in general?

• Pro-forma invoice (+).
• Commercial invoice (+).
• Packing list (+).
• Single Administrative Export Document (SAD) (+).
• Certificate of origin (+).
• Transport documents (+).
• Other (+).

Find out in your country what documents you need to export your specific products.

If yours is not a company that exports products, try to find out what documents a company from your country would need. If your company intends to sell PVC building pipes to one of the countries bordering your country.

One of the characteristics of the single payments is that the documentation commercial documents that usually accompany the dispatch of the goods (invoices, transport documents, certificate of origin, etc.). is sent directly to the buyer, without any bank intervention whatsoever. On the contrary, in collection and documentary creditThe commercial papers are part of the means of payment, i.e. they are bank-intermediated; Hence they are referred to as documentary means of payment.

IN INTERNATIONAL TRADE TRANSACTIONS, TRADE DOCUMENTATION FULFILS A NUMBER OF FUNCTIONS, AMONG WHICH WE CAN HIGHLIGHT THE FOLLOWING:

• It demonstrates the existence of contracts: transport, insurance, etc...
• Proof of compliance with the agreed contractual conditions: freight, place of delivery, risks covered, origin of the goods, etc....
• Reports on the goods: their price, quality, packaging, weights, brands, etc...
• It is used by customs to determine the applicable taxes on the basis of the type of goods, their value and origin.
• It constitutes title of possession evidencing rights to the goods (only in the case of documents of title). In many cases - but not always - the buyer needs the documents to gain access to the goods. Delivery of the documents may be direct (from seller to buyer), when the means of settlement chosen is a simple means, or indirect (mediated by a bank), when the seller wants to condition in some way the buyer's access to the documents (and, therefore, to the goods).

Advice and recommendations

MUST AVOID

When documents are sent through a bank (collection or documentary credit), it should be avoided as far as possible to send a set of documents to the buyer, either directly or together with the goods. There are alternatives so that the documents reach the buyer quickly without compromising the security represented by collection or documentary credit. Consult your branch of the Banco Sabadell Group.

TO TAKE INTO ACCOUNT

The documents required will often depend on the import and export regulations of the countries concerned. Both buyer and seller must know in advance what documents are required in their country. In a documentary credit, the seller must ensure that the buyer is willing and able to provide the documents to be required and can provide them in the form and detail stipulated.

Here you can see sample documents (+).

YOU CAN ALSO USE THE ICEX TOOL (+) TO LOCATE DOCUMENTS:

• Commercial invoice and pro-forma invoice (Differences) (+).
• Transport document (+)
• Single Administrative Document (SAD) (+).
• Certificate of origin (+).
• EUR1 (+).
• ATA Notebook (+)
• CITES (+).
• Phytosanitary Certificates (+).

How can I use Inteligencia Artificial (IA) to find out all the customs documents a company needs to export to a country?

YOU CAN ASK CHATGPT THE FOLLOWING QUESTION:

"What are all the customs documents a company needs to export to a specific country?"

ChatGPT can provide you with information on the customs documents required to export to a particular country. Be sure to provide detailed information about the destination country, the type of product to be exported and any other relevant information.

You can also consult the websites of the customs authorities of the destination country or international trade organisations for more detailed information on the customs documents required to export to a specific country.

PRACTICAL EXAMPLES:

EXAMPLE 1

A Spanish footwear company wants to export to Mexico. To comply with customs requirements, it needs the following documents: commercial invoice, packing list, certificate of origin, DUA (Documento Único Administrativo) and transport documentation.

In addition, depending on the type of footwear, it may be necessary to obtain a special permit from the Mexican Ministry of Commerce. The company must ensure that it has all the necessary documents before shipping the goods.

EXAMPLE 2

A company in Argentina wants to export beef to China. In addition to the basic documents such as commercial invoice, packing list, certificate of origin and DUA, the company needs to obtain the sanitary certificate for beef issued by the National Service of Health and Agri-Food Quality (Senasa) of Argentina and an inspection certificate issued by the sanitary authority of China.

In addition, the company must comply with China's beef packaging and labelling regulations. All these documents and requirements must be verified and complied with before the beef is shipped to China.

EXAMPLE 3

A US company wishes to export electronic products to the European Union. The documents required include commercial invoice, packing list, DUA, certificate of origin and transport documentation.

In addition, the company must comply with EU safety and environmental standards for the import of electronic products. The company must ensure that its products comply with EU standards and have the necessary documents before exporting the products.